In previous posts, I have discussed retention labels and record labels in Office 365. Once the labels have been published many times they have to be set manually in the different locations within your tenant. It is possible to automatically set retention, record and sensitivity labels, but I am going to cover that in a future post. The purpose today is to provide you with an overview of using retention labels in the different aspects of Office 365. This post will highlight setting retention labels in SharePoint, OneDrive and O365 Groups.
Previously we discussed how Office 365 handles records. Now that we have a good foundation of how records work I’ll discuss creating and publishing record labels. The steps to create are similar to those in my previous retention label post but I’ll cover the differences here.
With the new modern experience being pushed out more and more to the O365/M365 Admin consoles things are changing at a daily rate it feels like. The other day I was setting up some retention label policies and found things weren’t where they used to be. In order to help others, I thought it wouldn’t be a bad idea to publish the steps to publish a retention label in the new modern experience. This post assumes you already have a label created. If you need assistance with that please view my previous post on the steps for creating a retention or record-retention label.
In a couple of previous posts, I covered retention labels and how to apply them within your tenant. An option when creating retention labels is to have your document declared a record when the policy/label is applied. Records add an extra level of content security to your documents. Now keep in mind I don’t mean information security in this case. Declaring a document won’t keep your information from entering the wrong hands or being used improperly. We’ll cover those topics in the future. A record instead protects the content within the document. Read on as I explain Office 365 records management.