In my previous post, I covered an overview of the retention disposition process, from creating the label and document to the notification received when the retention schedule is completed. In this post, we will continue down that journey and take an in-depth look at the disposition view itself. This is the second post in the series I have created that takes you through the disposition process of Microsoft Purview in Microsoft 365. Click on the following links to access any of the other posts released in this series (additional links will be added once posts are released):
- Microsoft Purview Disposition Overview
- Disposition Review Options and their Outcomes
- The Disposition Process After Approval
Disclaimer: Any screenshots or processes documented within this post are current as of the creation of this content but are subject to change outside of the writer’s control when updated by Microsoft.
The Disposition Review Page
Once the page has been accessed, the reviewer will be presented with a list of files to review for disposition.
Clicking on the file will allow the reviewer to access the file properties. The available properties will not include custom properties on the file. It will display the following fields:
- Workload (i.e. SharePoint, OneDrive, Exchange, etc)
- Expiration Date (When the file reached the end of retention)
- Labeled Date
- Location Path
It is also possible to review the content of the document as well. The reviewer will require “Content Explorer” access within Microsoft Purview in order for this to function. If the reviewer sees the following screen, they lack the correct access:
Having the required role will instead provide the reviewer with the following view of the document:
Notice that as the reviewer you can now review the contents of the file to determine if the contents are still valid or if disposition can continue.
In the next post of this series I’ll cover the end user experience of the approval process and various options available to the approver. You can access via the link in the list above or here.
Thanks for reading!!